For foreign nationals beginning a new life in Japan, one of the first and most significant challenges is often the rental screening process. This can be particularly daunting for those with no prior residential history in the country—meaning no previous addresses, no credit record, and no domestic living experience.

Even with a valid residence card or stable employment, many applicants encounter unexpected rejections. These outcomes often stem from Japan’s unique screening standards and customary reliance on prior residential data as an informal trust benchmark.

This article outlines three practical and proven strategies to help applicants pass rental screening—even without a Japanese housing history—based on real-world rental market practices.

1. Present a Complete and Well-Prepared Set of Required Documents

If you have no prior residential history in Japan, you must demonstrate credibility through other means. A strong and well-organized set of initial documents can directly influence the outcome of the rental screening.

Key documents often requested during screening include:

• Residence Card
  Ensure the card is valid for a sufficient period and submit a clear copy.

• Passport
  Copies of the identification page and entry/exit stamps may also be requested.

• Proof of Employment or Offer Letter
  If you already have a job offer, provide a document that includes the company name, address, phone number, and contact person—this strengthens your case.

• Payslips or Employment Contract
  Demonstrating stable income offers landlords reassurance of financial stability.

• Japanese Bank Account Information
  Useful for showing payment capacity and future rent withdrawals.

• Emergency Contact in Japan
  Ideally, someone who can communicate in Japanese.

Pro Tip:
Submit as many relevant documents as possible before being asked. By proactively asking the real estate agency, “Are there any additional documents I should prepare?”, you convey both preparedness and sincerity—qualities that leave a positive impression.

2. Choose Properties with a High Screening Approval Rate

Screening requirements vary significantly depending on the property and landlord. Not all properties have strict criteria—often, simply selecting a property familiar with foreign tenants can make the leasing process considerably smoother.

Strategic Tips:

• Look for Properties That Require a Guarantor Company
  These units typically waive the need for a personal guarantor and are more flexible if your documents are in order.

• Search for Listings Marked “Foreigners Welcome”
  These properties are often managed by agencies with multilingual staff and experience accommodating non-Japanese tenants, offering a structured support system.

• Consider Furnished, Short-Term, or Monthly Rentals
  Starting with a short-term lease provides a practical “entry point,” allowing you to build trust and documentation before transitioning to a long-term contract.

• Use Real Estate Platforms Specializing in Foreigners
  Websites offering information in English, Chinese, or Vietnamese often list properties tailored for applicants without prior Japanese residency.

3. Provide Alternative Forms of Trustworthiness

In the absence of a housing or credit history, landlords and guarantor companies may understandably wonder whether the applicant is reliable and responsible. To ease these concerns, it is essential to proactively present alternative forms of credibility.

Ways to Demonstrate Trust:

• Show That You Can Communicate in Basic Japanese
  Simply demonstrating that you can understand the contract explanation and maintain contact provides landlords with reassurance.

• Express Willingness to Use a Guarantor Company
  Stating upfront that you are open to using a guarantor company may help soften the landlord’s stance and speed up approval.

• Offer to Pay More Upfront
  Proposing to pay a higher security deposit or several months’ rent in advance demonstrates commitment and financial responsibility.

• Prepare Recommendation Letters or Certificates of Affiliation
  A letter of reference from your employer or school can help communicate your social standing and stability in Japan.

The Importance of Attitude and Presentation During Rental Screening

In Japan’s real estate industry, an applicant’s behavior and communication style are often considered part of the overall screening evaluation. Beyond income and documentation, it’s important to be mindful of the following:

• Respond promptly to emails or messages

• Fill out application forms carefully, avoiding blank fields

• Ask clear questions and apply only after fully understanding the terms

• If language is a barrier, arrange for an interpreter in advance to demonstrate consideration

Even Without a Residential History in Japan, Trust Can Be Earned

While lacking a residential history in Japan may present some initial challenges, it does not mean that securing a rental is out of reach. In fact, it is entirely possible to overcome this gap through honest communication, a complete set of required documents, and clear demonstrations of trustworthiness.

Preparing thoroughly and addressing potential concerns in advance—while presenting yourself from the landlord’s perspective as a reliable and cooperative tenant—is often the most effective path to successful approval and a smooth move-in experience.